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Guidelines for Employers

SwinEmploy is a web-based database used by Careers and Employment to advertise job vacancies to students and graduates of Swinburne University of Technology. It is designed as an employer self-service facility. Careers and Employment is not an employment agency and as such is not involved in selecting or recommending students to any vacancy on SwinEmploy.

Careers and Employment reserves the right to refuse any person or organisation use of this service, and to alter any aspect of advertisements approved for publishing.

All jobs advertisements submitted to SwinEmploy must comply with the law.

Careers and Employment will NOT accept advertisements for:

  • Jobs that do not meet the least award wage level
  • Commission only and OTE (on-target earnings) jobs
  • ¬†Independent contracting arrangements (self-employment)
  • Work offering ‘piece rates’ i.e. where payment is per product, per delivery, per sale made
  • Any work which requires the employee to purchase a product or service or requires a security deposit or similar as condition of employment
  • Work involving any illegal activity
  • Jobs offering profit share
  • Positions that do not detail a specific vacancy, or those that require applicants to register with an agency / organisation for possible future opportunities
  • Babysitting where students are asked to provide their own car to do pick up or drop off
  • Jobs that offer any sort of “board in exchange” arrangement where the student receives accommodation as payment for work performed
  • Business and franchise ownership opportunities
  • Jobs where applicants are asked to submit business ideas (intellectual property) to apply
  • Overseas internship / voluntary opportunities that require the applicants to pay any fees or cover on their own expense.
  • Overseas ESL (English as a Second Language) teaching jobs
  • The behaviour of the employer is deemed by Swinburne to be unethical
  • Any other job that in the opinion of Swinburne, offends the University’s mission, objects, principles or values

Paid Positions

  • At least salary range, either hourly or annually must be provided for all employment vacancies.
  • If the award rates are listed, it is Careers and Employment’s requirement that the relevant Award code be provided.¬†

For information on the appropriate pay rates and Award Finder visit the Fair Work Ombudsman website

Internships / Work Placements / Voluntary Work

Careers and Employment is unable to promote unpaid internship / unpaid work experience to our students

  • unless these roles are undertaken as a vocational placement or voluntary work in a registered not-for-profit organisation adhering to the guidelines of Volunteering Australia and must provide evidence of appropriate insurance which specifically covers volunteers.

The Fair Work Ombudsman has a fact sheet on internships, vocational placements and unpaid work

Swinburne reserves the right to withdraw or refuse any advertisement where:

  • Non-compliance of these terms and conditions has occurred
  • Misleading or incorrect information has been provided
  • Complaints about the advertiser have been received
  • The job opportunity is considered to be inappropriate
  • The behaviour of the employer is deemed by Swinburne to be unethical.


Swinburne is not liable to users and recruiters in respect of any loss or damage (including consequential loss or damage) which may arise directly or indirectly in respect of services supplied by Swinburne.

Advertisers agree to indemnify Swinburne and its staff against all claims, action, suits, costs and expenses incurred on any account by Swinburne as a result of their advertisement.

Swinburne does not necessarily recommend or endorse any organisation or service providers featured on SwinEmploy.

Employers agree that the information they provide in their advertisement is accurate and complete and contains information which is compliant with the law.

Use of data

Careers and Employment may use the employer’s email address to:

  • Provide updates on Careers & Employment services and SwinEmploy
  • Clarify vacancy details, when necessary
  • Undertake labour market research

Careers and Employment will not disclose personal information to third parties without their consent.

Jobs processing

Careers and Employment needs to approve all submitted jobs advertisements before being made available for access to students and graduates. These are processed Monday to Friday between 9.00 am and 5pm, except for University holidays and national public holidays.