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Check the list of courses/workshops on the Course Calendar |
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Choose the appropriate course/workshop and read the course outline ( details ) and available sessions ( dates ) via the links. Note the course number as this will be needed when you nominate through EWSS. |
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Enter the Employee Web Self Service (eg using the link Register via EWSS on the left hand side menu) with your normal EWSS User ID and password. |
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Scroll down to “Skills & Development ” then click on “Training Requests ” and “Add new record” (note the “Swinburne Training Course Calendar” link allows you to access the details of courses while still in the EWSS). |
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Select a “course category ” to get a list of courses. Nominate the course that suits you and make certain that the course number in the ‘Nominate’ screen matches the course number that you noted down from the calendar. |
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Once you have completed the booking form and clicked “Add”, the request will be forwarded to your manager for approval using the same EWSS workflow process that applies for leave requests. |
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Note - your name does not enter the course participants list (or the waiting list) on the training database until the manager's approval has been sent through. |
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A warning message will appear if |
- the minimum participant numbers have not yet been reached (you will be notified if the course has to be cancelled subsequently due to insufficient bookings); or
- the maximum participant numbers have already been reached and you have been put on a waiting list (you will then be notified if a vacancy arises).
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Once your manager approves (or rejects) your request, you will receive an automatic email notification of the status of the nomination (headed Web Kiosk Email Notification). |
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On the EWSS “Training Requests ” screen, your booking appears in : |
- the Pending Training Requests table as an “Add” action until your manager has approved the request;
- the Training Requests table after your manager has approved the request (ie you are confirmed as registered for the course/workshop); the "Wait List" column indicates if you have had to be wait-listed because the course/workshop for which you nominated is currently full.
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If cancellation of a course or workshop becomes unavoidable (eg illness of the presenter, insufficient bookings) Human Resources will give you as much advance notice as possible. |
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Should you need to :
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- withdraw from a course/workshop; or
- alter any details (eg add comments on special arrangements needed, reasons for participation)
enter the EWSS Training Request screen and click on the relevant nomination date to open the form;
your options include
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- Update - to change details but retain the nomination request (shows as a “Change” action on the Pending Training Nomination table); and
- Delete - to withdraw the request (shows as “Delete” action on the Pending Training Nomination table).
The altered request will be submitted automatically to your manager for information. |
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If your nomination request is rejected, the rejection comments can be read on the “Training History ” screen in EWSS. |
